Why Does Ppt Get Smaller After Google Upload
Are you wondering "why is my PowerPoint file as well large?"
PowerPoint presentations tin can easily increase in size over time. As you're adding more video, images, audio, and slides, the file size will increment every bit well.
I've often plant myself hitting my email attachment limit when sending PowerPoint presentations to others. I couldput it in a Dropbox share or upload it online, but the existent problem is that the presentation should exist downsized outset.
Luckily, there are some good techniques that'll aid you reduce the size of your presentation files. In this tutorial, I'll walk you through several tips and tricks to reduce your PowerPoint file size.
Larn these skills to assistance reduce the size of your PowerPoint files—your clients and collaborators simply might thank you for it.
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Quick Ways to Reduce Your PowerPoint File Size (Watch & Learn)
In this quick video, I'll teach you my techniques to reduce PowerPoint file sizes. I'll walk you through, footstep-by-step, several tips that help y'all shrink and optimize your PowerPoint presentations. These tips will aid you trim a file before you share information technology with others.
How to Reduce You PowerPoint File Size
Miss any of the tips in the video, or prefer a written version of these steps? Cheque out the instructions below to find out more almost how to reduce your PowerPoint file size.
This tutorial was created using the macOS version of Windows 365. If you're using a dissimilar operating system or a different version of windows, your steps may exist slightly different.
Acquire all well-nigh compression techniques and other ways to quickly shrink your PowerPoint PPT file size downward. Before we get started, the template I've called to piece of work with in this tutorial is Agio PowerPoint Presentation from Envato Elements. It'due south a premium template with some slap-up features I think y'all'll actually bask.
At present, let'southward learn how to reduce your PowerPoint file size:
1. Shrink Selected Pictures in PPT File
Images are easily one of the largest parts of most PowerPoint presentations. Compressing them can decrease the size of your PowerPoint file.
Often, I observe myself pasting images into a presentation from all over the web, on my computer, and using congenital-in graphics. Equally I'm doing this, I'm ofttimes bringing large image files into my PowerPoint without thinking of how the file size affects my PowerPoint file. That tin can make for a quick and fluid design procedure. But it'll leave y'all with some cleanup needed.
To get started with image compression, select an image inside of your PowerPoint PPT file. On the ribbon, yous'll see a Picture Format tab. Click on this tab, and and so notice the Compress Pictures choice.
After you've selected the Compress Pictures option in PowerPoint, you'll see a new pop-up menu to tweak the compression settings for the selected image.
On this menu, at that place are two central settings to double check:
- Ensure that Delete cropped areas of pictures is ticked. This removes any pixels that we've already cropped out of an prototype. Continue in mind that this prevents yous from re-cropping the picture to include those pixels later on.
- Set a Resolution on the low-end of the options, such equally 96 ppi to actually reduce the fidelity of images and reduce the PowerPoint PPT file'due south size.
If you lot've got several fundamental, big images that you want to shrink, employ this feature as a starting signal to downsize your presentation file.
ii. Shrink All Pictures in Your PowerPoint
Now that nosotros've learned the value of compressing images, let's acquire how to batch compress every prototype in a presentation.
Once over again, we'll be working on the Compress Pictures bill of fare. With an image selected, get to Motion picture Format > Compress Pictures. On this bill of fare, the option reads Apply to: All pictures in this file. This has the same effect and will downsize your images.
Be careful when using this feature! It'll certainly reduce the size of the images in your PowerPoint PPT file. Make certain that yous aren't permanently removing any cropped areas of images that you'll desire to re-use.
3. Relieve Your PowerPoint in a .zippo File
Once you've saved your PowerPoint slides, it helps to compress them into .zip files. This is a built-in feature on Mac, and information technology'south very useful if you want to share your PPT slide decks with others.
When you salve your file, navigate to the folder where information technology is contained. Right-click on the file, and you'll meet a dropdown bill of fare appear with an assortment of options. The one you're looking for is labeled Shrink, followed by the name of your file.
Click on it, and macOS volition package your PowerPoint file into a compressed .cypher file. This streamlines sharing by reducing your PowerPoint file size.
4. Link to Videos in Your Presentation
Many presentations will include video files to add together some diverseness to the presentation. Simply how you add them volition really affect the size of your finished PowerPoint file. Another selection to shrink your PowerPoint file size is to link to multimedia objects, instead of embedding them within of the file.
To brainstorm inserting a video on your computer into your PowerPoint file, become to the Insert tab on the ribbon and click on Video > Movie from File.
In PowerPoint, there are really two means to include video files in your presentation:
- Insert the video straight into the PowerPoint file itself.
- Link to the video file.
Both of these options volition identify a video on the PowerPoint sheet, only in very different ways. Inserting the video will include it as a part of the PowerPoint file. Information technology's really bundled inside of the PowerPoint file. And then, you lot can ship it to anyone and the video volition play.
To link to the video, browse to where the video file is stored. Click the Options button in the lower left corner and choose Link to File to insert the video inside of your PowerPoint file.
Linking to the video references the original file and merely links to it. Basically, you lot're creating a reference to the video file instead of adding it to your presentation file.
The downside to this approach is that if you link to your video and send your presentation to someone else, the video won't play correctly. PowerPoint will exist looking for the video on the local device instead of inside the PowerPoint file.
Ideally, your video is hosted somewhere online, similar YouTube. So, y'all neither have to embed the video in your PowerPoint file, or link to information technology on your reckoner.
5. Use the Insert Tab to Add Photos
Photos are the all-time way to bring your PowerPoint slides to life. But if you demand to reduce PPT file size, sometimes they can crusade you trouble.
But that doesn't mean you should leave photos out of your slide decks. You can employ a dissimilar technique to add together them to your slides and savor smaller file sizes.
When you apply a PPT template, y'all may notice that you can drag and driblet images right onto your slides. This is the easiest - and fastest - way to add photos to your slides. Merely it besides has a price in file size.
Images that you drag and drop onto slides aren't compressed at all. For one or two images, this doesn't matter. But if you've got a fully illustrated deck, your file size tin can quickly get out of control.
To assistance with this, effort using PowerPoint's Insert tab to add photos.
Working on a slide, become to Insert up on the ribbon. Then, choose Pictures > Picture From File. Browse to a photo that you've saved. Click Insert to add it to your slide.
This way, PowerPoint compresses and reduces the size of any photos that y'all add to your slide deck.
6. Share PPT Slides in PDF Format
Let's face it. PowerPoint slides are built for sharing. That means that you need to know how to reduce PowerPoint file size at every opportunity.
At the aforementioned time, you demand those who yous share slides with to be able to read and view them on whatsoever device. Fortunately, these two goals can be easily achieved at the same fourth dimension.
By saving a PPT deck as a PDF file, y'all can see how to compress PowerPoint file size fast. Plus, PDF files tin can be read on well-nigh any device. They also take upwards less file space than a .ppt or .pptx file. They display your slides without the format settings that PowerPoint adds.
When y'all click Salvage As to save your slide deck, choose PDF from the File Format dropdown. In moments, your slide deck will be in a versatile, minimally-sized format that you can share far and wide.
seven. Reduce Embedded Characters
When y'all think near how to shrink PowerPoint file size, fonts are a big function of it. You lot may use custom fonts in your work, and you need to exist sure that other users can see them. That's true even if they don't have the fonts installed on their computer.
Fortunately, in that location's an easy fix. This helps you reduce PPT file size fast. Working in PowerPoint, become to the PowerPoint > Preferences menu on the macOS carte du jour bar. Nether Output and Sharing, click Save.
By default, PPT embeds fonts and then that they're always visible. But using this setting tin can make your PowerPoint files larger.
Check the box next to Embed Fonts in the File, and finally check Embed But the Characters Used in the Presentation.
Now, by default, when you save PPT decks with custom fonts, they won't take up much extra file space. This is how to reduce PowerPoint file size apace.
8. Apply Charts and Embedded Objects as Images
PowerPoint offers a variety of means to pull in extra data on your spreadsheets. These tin include Excel charts, graphs, and much more than. But by linking data in this way, y'all may discover yourself working with very large files.
Remember, illustrations like this display information. Their power to update from the source is useful, simply it increases PowerPoint file size. Instead of adding live-updating charts, try adding screenshots or image versions instead. By irresolute charts and objects to images, you lot tin save file space immediately.
One time you've got the images saved, add them to your slides with the Insert menu. This saves space over dragging and dropping.
Best PowerPoint (PPT) Presentation Designs on Envato Elements (Unlimited Downloads)
Envato Elements has thousands of the very best PowerPoint presentation designs for you lot. It's a compelling offer. Unlock unlimited downloads with a flat-rate monthly membership.
Call up that trying to reduce PowerPoint file size means cut your style? Think again. Thank you to versatile Envato Elements templates, yous capture the best of both worlds. Reduce PPT file size while you build stunning stylish slides for every occasion.
Elements helps y'all reduce PPT size with stylish templates featuring:
- infographics
- slideshows
- timelines
- animations
But drop in your content, and you're on the way to the well-nigh impact at minimal size. Join Elements now.
5 Top Templates to Reduce PPT File Size (From Envato Elements - For 2022)
These stunning templates from Envato Elements brand it like shooting fish in a barrel to reduce PowerPoint file size:
ane. Librario | PowerPoint Template
Never give up on way when you endeavour to reduce PPT size. Librario is a spectacular PowerPoint template for any project. Inside, you'll find over 150 slides in every layout imaginable. These are spread over v beautiful color themes. Master slide layouts make bulk edits simple. Plus, that helps reduce PPT file size also.
ii. SENSASIONAL PPT
When you think nigh how to reduce PowerPoint file size, consider what you're trying to exercise. Probable, yous want to share your slides with an audition virtually. That means giving them slide layouts they'll be thrilled with. SENSASIONAL delivers, with 30 dark and stylish slides inside. Every element is fully customizable, with drag-and-drop graphics.
iii. Visualizm - Popular Art & Graffiti PowerPoint Template
Thanks to Elements, yous tin add together images and nonetheless reduce PowerPoint file size! Visualizm is a sleek, mod template to help you exercise exactly that. With cool, grungy vibes, it's easy to adapt to your side by side project. Custom placeholders let you lot add in content with just a few clicks. There are fifty-fifty vector icons included for quick style changes.
4. Station PowerPoint Presentation
Station is some other premium PPT template to reduce size and boost blueprint. It's illustrated in memorable shades of pink and purple. They're sure to catch audition attention. Each slide is completely customizable, with some featuring earth maps and unique icons. A handy reference guide is included if y'all need help getting started.
five. Defender - PowerPoint Template
Imagine how to compress PowerPoint file size while still sharing plenty of content. 1 way is to embrace minimalism. Trendy and modern, this design focuses on sharp contrasts and open up spaces. Defender is a prime case, featuring 30 handcrafted slides. Master slides and epitome placeholders brand it easy for you to build amazing slide decks.
More Top PowerPoint Templates
At Envato Tuts+, we're passionate about PowerPoint templates. They help our readers salve time and give bang-up presentations without learning how to do everything on their own.
We keep the best PowerPoint templates listed in our guide, Microsoft PowerPoint Templates (Ultimate Guide to the All-time PPT.) See even more of the best PowerPoint templates with these handcrafted selections:
Common PowerPoint Questions Answered (FAQ)
In this tutorial, yous've learned how to reduce PowerPoint file size. This is an important skill to salvage disk space and go far easier to share with your collaborators. Reduce PowerPoint file size to be a considerate presenter and content creator.
It's okay if you still accept questions afterward you reduce PPT file size. Let's tackle v of the most popular PowerPoint questions:
ane. What Are PowerPoint Layouts?
1 manner to reduce PPT file size is to re-use like designs with only minor modifications. PowerPoint layouts give you pre-built sets of slide designs that salve you time.
Learn how to use layouts with the help of this tutorial:
2. What Dimensions Should You Use For PowerPoint?
Dimensions describe the shape and size of your PowerPoint template. Your settings matter because they'll help you encompass the screen completely. Choosing lower dimensions can also help you reduce PPT file size.
Read our tutorial to learn more.
three. How Do I Work With Images in Microsoft PowerPoint
Images are one blazon of content that tin really increment your PowerPoint file size. Information technology'due south important to work with them carefully and then that your PowerPoint doesn't explode in file size.
Pairing this tutorial with what you've already learned helps you primary how to reduce PowerPoint file size. You lot'll see options that show you how to compress PowerPoint file size by modifying images.
4. How Should You Show Data in PowerPoint?
Never create a slide that'south brimming total of data and statistics in pure text format. Instead, lean on graphs charts to brandish the information in an intuitive fashion. PowerPoint makes this easy, and we'll show you how.
By the way, mastering charts and graphs tin can also help y'all reduce PPT file size. When you use well-crafted visuals instead of embedding data, your file size will actually benefit. Learn how beneath:
5. Can You Export
Have you had issues reducing PPT file size to the point y'all can e-mail information technology? Here'due south an idea: export information technology equally a video, then upload information technology to a service like YouTube.
Learning how to reduce PowerPoint file size is sometimes a thing of working around the app. You lot tin export your PowerPoint presentation as a video, and so use an online platform to overcome large files. Learn how with this tutorial:
Learn More Nigh How To Apply Microsoft PowerPoint
Pro presenters know that the work of learning is never done. They're e'er sharpening their skills and improving their cognition. PowerPoint has so many features that it'due south incommunicable to know them all.
You know how to reduce PowerPoint file size to accommodate more options. Proceed learning past checking out our resource, How to Use PowerPoint (Ultimate Tutorial Guide.) Here are iii top tutorials to pair with your new cognition of how to reduce PowerPoint file size:
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Recap and Keep Learning More About PowerPoint
In this tutorial, I showed y'all some quick steps to reduce the size of your PowerPoint files. Following these unproblematic workflows will optimize your presentations and go on storage space to a minimum.
There's no reason to stop learning PowerPoint now. Here are tutorials to help you keep growing your presentation and PowerPoint skills:
- twoscore+ Crawly PowerPoint Templates is a slap-up resource to find swell-looking presentation templates if you want to jumpstart your presentation'southward visuals.
- Charting is a great way to nowadays numerical values in an easy-to-understand format. It's elementary to make charts in PowerPoint; cheque out How to Make Great Charts in Microsoft PowerPoint to build those skills.
- Sven Lenaerts has a wonderful tutorial with beginner presentation blueprint advice, inHow to Brand Your PowerPoint Presentation Design Better.
How did these tricks reduce your files? Allow me know in the comments, or if you've got whatever questions near how to reduce your PowerPoint file size, feel costless to ask.
Editorial Note: This tutorial was originally published on May 1, 2017. Information technology'south been revised to make information technology electric current, accurate, and up to date by our staff—with special assist from Andrew Childress.
Source: https://business.tutsplus.com/tutorials/how-to-reduce-your-powerpoint-ppt-file-size-way-down--cms-28709
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